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ADAP Data Report (ADR)

The ADAP Data Report (ADR) is an annual reporting requirement for AIDS Drug Assistance Programs (ADAPs) to provide client-level data on individuals served, services being delivered, and costs associated with these services. Data are used to monitor client health outcomes, monitor ADAP activities in relation to HIV needs across the U.S. and track progress in relation to national HIV/AIDS goals. The ADR's two components are the: Grantee Report (basic information about recipient characteristics and policies) and Client Report (or client-level data).

Resources 34

Guidelines and Manuals

  • HRSA HIV/AIDS Bureau (HAB)
    March 2018

    Instruction manual for the AIDS Drug Assistance Program (ADAP) client level data reporting system called the ADAP Data Report (ADR).

  • Data and Reporting TA Team
    December 2017

    The ADR XML Schema Implementation Guide, formerly called the ADR Data Dictionary, provides reference information for grantees on the allowable structure, sequence, values, and format of ADR client-level data XML files.

  • Data and Reporting TA Team
    October 2016

    Resources on the XML file (Extensible Markup Language), a widely used structured query language primarily used to define custom data structures across multiple computer platforms and environments.

Webinars and Training

Tools and Job Aids

  • Data and Reporting TA Team
    February 2018

    TRAX for the ADR (formally known as Rx-REX) helps ADAPs create the ADR client-level data file. You import files with your client-level data in a specific format into TRAX, and TRAX generates the compliant XML file.

  • HRSA HIV/AIDS Bureau (HAB)
    January 2018

    This download package includes the eUCI Application and User Guide, the ADR Client Data Dictionary, and the ADR Client XML Schema Definition Files.

  • Data and Reporting TA Team
    December 2017

    Explanation of how the ADR handles merger of client-level data XML files for data elements in the Electronic Handbooks (EHB) system.

  • Data and Reporting TA Team
    December 2017

    Information on the data validations for each data element, including the types of notifications you could receive in the data upload process, a description of the notifications, HAB’s approval status of the validation notification, and the rationale for it.

  • Data and Reporting TA Team
    October 2017

    Table for use by ADAPs in creating their ADAP Data Reports (ADRs) from their electronic health records (EHR)--specifically, to crosswalk EHR and ADR data elements.

  • Data and Reporting TA Team
    April 2017

    Four data management systems generate the ADAP Data Report (ADR). These systems also have internal validations and reports that allow ADAPs to check the quality and completeness of the ADR data before upload.

  • Data and Reporting TA Team
    March 2016

    The majority of ADAPs use electronic health record (EHR) systems to capture client demographic, health, and service data. HAB encourages ADAPs to use their underlying EHR data to create the ADR.

  • HRSA HIV/AIDS Bureau (HAB), Data and Reporting TA Team
    December 2014

    This user guide explains how the eUCI is constructed, how to generate it using the eUCI application if using a data system that does not generate it automatically, and steps for developers who want to generate eUCIs within their data systems. Systems that generate eUCIs automatically are listed.

  • Data and Reporting TA Team
    July 2013

    Description of tools available for ADAPs to report client medications, including how to get the d-codes you need.

  • Data and Reporting TA Team
    April 2013
    Request form for custom reports from the Multum Drug Database.
  • HRSA HIV/AIDS Bureau (HAB)
    February 2013

    The ADR client xml schema definition files are available as part of the ADR download package on the HRSA HIV/AIDS Bureau website.

Reports and Best Practices

Websites

  • HRSA
    August 2018

    The HRSA Electronic Handbooks (EHB) is the online portal for grantees of record to report on deliverables identified in their grant award.

  • HRSA HIV/AIDS Bureau (HAB)
    June 2018

    HRSA/HAB administers the Ryan White HIV/AIDS Program, the largest Federal program focused exclusively on HIV/AIDS care.