Documentation of the steps for posting and archiving DART's annual webinars.
Annual DART Team Webinars
Titles may vary, and not all webinars are given every year.
TITLE | Calendar Link | Library Link | Archive Link | Topic(s) |
|---|---|---|---|---|
RSR The Basics | /calendar/rsr-basics | /library/rsr-basics | /library/rsr-basics-YYYY | RSR |
Overview of HRSA's Electronic Handbooks for Grant Recipients | /calendar/hrsa-ehb-overview | /library/hrsa-ehb-overview | /library/hrsa-ehb-YYYY | Data and Reporting; RSR |
Preparing for YYYY RSR Submission-Understanding Reporting Changes | /calendar/preparing-rsr-submission-reporting-changes | /library/preparing-rsr-submission-reporting-changes | /library/preparing-rsr-submission-reporting-changes-YYYY | RSR |
Moving Beyond Data Completeness: Ensuring RSR Clinical Data Reflect Services Being Provided | /calendar/beyond-data-completeness | /library/beyond-data-completeness | /library/beyond-data-completeness-YYYY | RSR, Completeness |
RSR Check Your XML Feature | /calendar/rsr-check-your-xml-feature | /library/rsr-check-your-xml-feature | /library/rsr-check-your-xml-feature-YYYY | RSR |
How to Complete the RSR Grant Recipient Report Using the GCMS | /calendar/completing-gcms | /library/completing-gcms | /library/completing-gcms-YYYY | RSR |
RSR TRAX | /calendar/rsr-trax | /library/rsr-trax | /library/rsr-trax-YYYY | RSR |
Process and Steps
1. DART team provides a listing of the year's webinar schedule in the late summer, using the TargetHIV ticket system. Request should include:
Title (note, these should not be too long)
- Date and time
- Description
- Registration link
2. TargetHIV sets up/updates the following pages:
- Update Data Webinar Calendar
- New calendar pages for each event using links above. Add 'Data and Reporting' topic to all events (in addition to topics above). Set them to archive 1 month after the event date.
- Copy Diane Fraser on correspondence
3. After each event, DART submits archive request using the ticket system:
- Upload video to UCSF Box
- Include video editing/cropping instructions (e.g. "Cut the first 10 seconds and after 25:30")
- Slides should be uploaded if available. These are important for 508 compliance.
- DART Team often upload slides and Q&A transcripts themselves after the fact.
TargetHIV staff (within a week or less):
- Create new Resource page using description from calendar and topics in table above.
- Upload video to YouTube, including a link back to TargetHIV page.
- Update Calendar listing with resource link.
- Archive (click "archive" and unpublish) previous year's presentation, updating title and URL with the year.
- Make previous year's video "private" on YouTube.
- Update the Data Webinar Calendar page
- Change link to the Resource page from Calendar page
- Move it from the Upcoming Webinar table to the Archived webinar table.
- Remove last year's recording.
